A purchasing agent inside ChatGPT

ReorderOwl is a purchasing agent that works inside ChatGPT. You ask what to reorder, it reads your sales history, stock on hand and open purchase orders (plus vendors and lead times where your ERP has them), and it answers with a reorder list plus an Excel workbook. QuickBooks Online is free to start; Business Central, NetSuite, Odoo, Acumatica and EBMS start with a booked demo.

What is a purchasing agent in ChatGPT?

It is an app you use from a normal ChatGPT conversation that reads your inventory data and works out what to buy. You ask in plain English; ReorderOwl does the forecasting and the math.

Plain ChatGPT only sees what you paste or upload. ReorderOwl works from your ERP data, including open purchase orders, so it does not tell you to reorder stock that is already on its way. If you want to try the plain-ChatGPT route first, our guide on how to reorder inventory with ChatGPT walks through it.

What can you ask it?

Ask the way you would ask a buyer on your team. These are typical requests, shown with example data for Brightline Supply and its vendor Ironwell Tools:

• "What should I reorder this week?"
• "Which of these come from Ironwell Tools?"
• "Which items are about to run out?"
• "Draft a PO for those."
• "Confirm it."
• "Which items are overstocked?"
• "Why are you suggesting 250 of this item?"

What comes back when you ask?

You get a short answer in the chat and an Excel workbook that explains every line. The chat answer lists the most urgent items; the workbook holds the full detail so you can check it or share it.

Each row in the workbook shows the item, its primary vendor, what is available, what is already on order, the sales forecast, safety stock, lead time, the expected stockout date and the suggested order quantity. Every row also carries a plain sentence naming the forecast method used for that item, and a separate sheet explains each method. The workbook also shows your inventory value and overstock value, so overstock questions have numbers behind them.

How does it decide how much to order?

By default it looks at up to three years of monthly sales for each item and picks a method that fits how the item sells. Items that sell most months get a trailing average; items that sell only now and then get a method built for spotty demand.

The order target is the forecast over the vendor lead time plus your safety-stock days. The suggested quantity is that target minus what you have and what is already on order, rounded up to the order increment. With a connected ERP, our team can set safety-stock and lead-time rules for your vendors during setup.

Can it create purchase orders in my ERP?

Yes, for EBMS, Business Central, Odoo and Acumatica, and always as a draft first. You say "Draft a PO", review it, then say "Confirm it", and only then is it saved in your ERP (EBMS, Business Central, Acumatica or Odoo). Nothing goes to a vendor until someone on your team sends it.

For QuickBooks Online, ReorderOwl builds the reorder workbook but does not create purchase orders in QuickBooks; you place them yourself from the list. For NetSuite, the connection is built and we test it against your NetSuite sandbox with you before go-live.

Which ERPs does it work with?

QuickBooks Online is the self-serve route; every other ERP is set up with our team.

For QuickBooks Online, the three reports are the Product/Service List, Sales by Product/Service Detail for the last 36 months, and, optionally, Open Purchase Order Detail. ChatGPT asks you to allow the upload before anything is sent.

What happens to my data?

Each connected company gets its own database, and one account cannot see another account's purchase orders or uploads. Sign-in uses OAuth 2.1, and Google sign-in asks only for your basic profile and email.

• Reading your ERP uses read-only access. The only thing written to your ERP is a purchase order you confirm.
• QuickBooks uploads stay tied to your account, built workbooks are deleted after 7 days, and files that fail or are not QuickBooks reports are not kept.
• Deleting your account removes your uploads and workbooks. Nothing is sold or shared.

The privacy policy has the full detail.

Is ReorderOwl in the ChatGPT app directory?

Not yet. ReorderOwl is coming to the ChatGPT app directory. Until then, QuickBooks Online users can start free, and other ERPs start with a demo.

Frequently asked questions

Which version of ChatGPT should I use?

Use ChatGPT on the web, which is where ReorderOwl is tested. In the ChatGPT Windows desktop app the workbook may not appear as a card; the download link in the answer still works.

Will it send purchase orders to my vendors?

No. ReorderOwl drafts a purchase order and, for EBMS, Business Central, Acumatica or Odoo, saves it in your ERP only after you confirm it, and never sends it anywhere. Nothing goes to a vendor until someone on your team sends it.

Can it create purchase orders in QuickBooks Online?

No. For QuickBooks Online it builds the reorder workbook and lists the most urgent items. You create the purchase orders in QuickBooks yourself.

Does it use Slack instead of ChatGPT?

Slack is available for EBMS today. Other ERPs work through ChatGPT. See the page on the purchasing agent in Slack for details.